Laboratories - Sending test results

Laboratories send test results to CSAS, so we can then inform the patient of the result via letter.

Most laboratories send results to CSAS via lab links but there are a small number who still send files by email. We will acknowledge receipt of the files and confirm the number of items received in the file.
  • If we receive lab files before 12.30pm, we will endeavour to post any results requiring referral on the same working day.
  • All other results will be posted out the following working day.
Once a file is processed by the call / recall team, we will email you the lab CLLM/CLLP reports which provide details about rejected test results.

Colposcopy Discharge - Informing CSAS of women who are discharged back to Primary Care 

Public Health England (PHE) has developed national guidance for Colposcopy regarding the discharge of women back to Primary Care. The new guidance was published on 2 March 2017. 

To enable the CSAS screening team to update the Next Test Due Date (NTDD) appropriately, we would appreciate the support of colposcopy services in following the guidance.   

Colposcopy clinics should inform CSAS of women who have been discharged from colposcopy care for follow up in the community.  The method of notification is to submit a monthly list via CSAS online forms.

PHE have produced a template for submitting the monthly lists.  Use of the template is not mandatory but CSAS requests that lists submitted in alternativeformats should include the same amount of information that is required for the template.

The discharge lists should be sent to CSAS via the online enquiry form which will guide users through a step-by-step submission process.

How to upload a completed Discharge list? 
  • Go to the Contact Us page and select ‘Colposcopy Discharge’ from options
  • Complete the mandatory fields for your request
  • Upload the colposcopy discharge list document
  • Submit the request
CSAS will acknowledge receipt of the list and notify clinics if there are any records that cannot be amended.

The CSAS team will then update the next test due date (NTDD) of each woman as specified in the lists, according to the following:
  • Colposcopy will provide a recommended recall interval based on the date of the woman’s last adequate colposcopy examination in line with programme guidance.
  • The call and recall service will ensure that the maximum recall intervals are not exceeded.
It is recommended that colposcopy services provide data to the CSAS team on a monthly basis as a minimum. The online submission form asks for a date range to be given. We would also recommend that the lists are numbered sequentially as they are submitted– simply write the number onto the discharge list before it is uploaded to the online form.

CSAS will not be able to undertake audits of data received if clinics are not submitting discharge lists. Therefore, clinics must ensure that they submit data in a timely manner and maintain an appropriate audit of data sent.

When a woman has been discharged to Primary Care and CSAS has acknowledged receipt, ongoing responsibility for fail safe rests with the call and recall system and the woman’s GP.

Please note: The CSAS team cannot accept copies of GP discharge letters from colposcopy clinics as this is a breach of information governance (IG) rules. We will return any such discharge letters to the originating clinic unprocessed.

Colposcopy & Gynaecology: Ceasing women from the programme 

Colposcopy and Gynaecology clinics wising to cease women from the National Cervical Screening Programme should download and complete the form below:

Cease from Cervical Screening Programme

The form should be submitted via the online enquiry form, which can be found on our Contact Us page. To submit the form, please follow these steps:
  • Go to the Contact Us page and select 'General Enquiry' from the drop down menu under enquiry type
  • Complete the mandatory fields for your request
  • Upload the relevant form, signed as required
  • Submit the request
You will then receive confirmation that the request has been received.